Supplier CRM & Ordering
Every supplier relationship and every reorder, in one place.
Vinius pairs a full supplier CRM, contacts, terms, lead times and banking details, with a reorder engine that turns real stock levels into a supplier-ready order in minutes.
The gap today
- Supplier details live in email threads, spreadsheets and someone's memory.
- Reorder quantities are a guess: nobody checks actual depletion before ordering.
- Every supplier has different payment terms, lead times and minimum order values, tracked nowhere consistently.
- Building a purchase order means retyping wine names, prices and quantities by hand.
- A stockout at the pass is usually the first sign nobody was watching the reorder point.
What changes with Vinius
- One supplier CRM: contacts, addresses, banking details and commercial terms, per supplier, per site.
- Reorder thresholds by wine, category or organisation flag exactly what needs ordering, and how urgently.
- Threshold, replay and hybrid recommendation modes size the order from real depletion, not guesswork.
- Orders assemble by supplier automatically, with case-size rounding and minimum-order-value checks built in.
- Send a supplier-ready PDF by email in a couple of clicks, no retyping.
What's inside
Built to run the whole supplier relationship, not just the order
Not a shopping list bolted onto a spreadsheet. Every capability draws on the same live stock and supplier data.
Full supplier CRM
Store contacts, billing, shipping and warehouse addresses, banking details and commercial terms, payment terms, Incoterms, lead time, minimum order value, credit limit and rebates, for every supplier.
Per-site and per-country terms
Give a supplier different currencies, payment terms or lead times per market or site, without duplicating the supplier record.
Threshold, replay and hybrid recommendations
Size each reorder from a configurable stock threshold, replayed sales and waste over a chosen period, or a blend of both.
Urgency at a glance
Every wine is flagged Out of Stock, Critical, Low or Approaching Threshold, so the most urgent gaps surface first.
Preferred suppliers per wine
Set a preferred supplier for each wine, by site, so the right order goes to the right supplier without a manual lookup.
Supplier-ready PDF and email
Export or preview a branded order PDF and send it straight to the supplier's primary contact, with minimum-order-value and mixed-supplier checks before it goes out.
How it works
From low stock to a sent order
Stock crosses a threshold
Reorder thresholds, set by wine, category or organisation, flag what is out of stock, critical, low or approaching the line.
Vinius sizes the order
Threshold, replay or hybrid recommendations calculate a quantity from real depletion, rounded to full cases where it matters.
Review and assign a supplier
Adjust quantities, assign a supplier to unassigned wines, and watch the order total and minimum-order-value check update live.
Send it, then track it
Export a PDF or send it by email to the supplier's contact, then follow the order through Sent, Received and Cancelled status until it lands.
From invoices to reorders
Reorder straight from a past invoice
The invoice archive keeps every supplier invoice on file, processed automatically so line items are ready to use. When it's time to restock, pull the exact items from a previous invoice into a new order instead of rebuilding it from scratch.
- AI-processed invoice archive, searchable by supplier and status
- Reorder flow that reuses line items and quantities from any past invoice
- Order history with Sent, Received and Cancelled tracking
- One-click confirmation when stock arrives
What it changes
Operational outcomes
Industry-typical figures. Actual results depend on the program.
Outcomes & Metrics
| Outcome | Before | With Vinius |
|---|---|---|
| Time to build a supplier order | 30-60 minutes of manual list-building and retyping | Minutes: recommendations pre-filled from live stock and depletion |
| Reorder quantity accuracy | Guesswork based on gut feel or a shelf glance | Sized from configurable threshold, sales and waste data |
| Supplier terms visibility | Scattered across email, contracts and memory | One record per supplier: terms, lead time, minimum order value |
| Stockouts at the pass | Discovered when a guest orders it | Flagged before it happens, at the threshold |
Time to build a supplier order
- Before
- 30-60 minutes of manual list-building and retyping
- With Vinius
- Minutes: recommendations pre-filled from live stock and depletion
Reorder quantity accuracy
- Before
- Guesswork based on gut feel or a shelf glance
- With Vinius
- Sized from configurable threshold, sales and waste data
Supplier terms visibility
- Before
- Scattered across email, contracts and memory
- With Vinius
- One record per supplier: terms, lead time, minimum order value
Stockouts at the pass
- Before
- Discovered when a guest orders it
- With Vinius
- Flagged before it happens, at the threshold
Never miss a reorder point again.
Manage every supplier relationship and turn low stock into a sent order in minutes. Request access, by invitation.