Help centre
Vinius help centre
Practical guides for setting up your organisation and running it day to day, written for owners, managers, sommeliers and collectors.
Getting started
- Getting started after organization setupFollow the dashboard Setup Progress wizard once your organization exists, and know which steps your role actually needs.
- Organization vs Site: which one should you create?Decide whether you need a separate workspace with its own members and roles, or just another physical location inside the one you already have.
- Working with multiple sitesWhat follows the venue you have active and what covers the whole organisation: dashboard figures, wine cards, replenishment, suppliers, My Assistant and stock transfers.
Inventory
- Managing storageBuild and maintain a clean Site, Room and Storage Unit structure so your team can find any bottle and capacity stays honest.
- Editing and adding winesWhen to edit shared wine data, when to use a display name instead, and how the two-step commercial setup workflow splits wine knowledge from pricing responsibility.
- Using labels to organise and filter winesCreate reusable labels, apply them to one wine or in bulk, filter inventory by them, and turn a label into its own wine card category.
Wine cards
- Managing wine cardsBuild a wine card from selection to published PDF: choosing wines, checking what is missing, generating and ordering categories, saving safely, and sharing by QR code.
- Wine card display settingsEvery setting in the wine card Settings panel: grouping and sorting, what data is shown, paper and layout, typography, colours and the presets, plus the settings that lock each other.
- Per-wine wine card settingsThe Wine Card tab on a wine: mark it as a house wine, recommended or offered by the glass, and set the spotlight wine that fills the hero of your digital wine card.
- The digital wine cardRun a guest-facing wine card on a tablet: enabling it per site, exactly how the featured wine is chosen, what fills the editorial banner, and the selection and compare tools.
Pricing and service
- Managing pricing rulesSet consistent bottle and glass pricing logic across your organization and sites, and understand the difference between saving rules and applying them.
- Managing glass volumesDefine valid pour sizes per beverage type, decide between organization defaults and site overrides, and keep glass pricing aligned with bottle cost.
Ordering and suppliers
- Managing suppliers and commercial termsBuild a supplier directory with contacts, payment terms and lead times, then set a preferred supplier per wine so ordering stops being a guessing game.
- Creating and sending a supplier orderTurn low stock into a supplier-ready order, choose between threshold, replay and hybrid replenishment, and send the order as a branded email with the PDF attached.
- Receiving deliveries and partial receiptsConfirm what actually arrived, correct prices against the supplier invoice, keep short deliveries open, and cancel an order without losing the bottles you already received.
Tasting notes and favourites
- Tasting notes and ratingsRecord a quick rating or a full WSET systematic assessment, keep notes private or share them with the community, and understand how endorsements work.
- Favourites, wishlist and tasted winesKeep track of wines you want to buy, wines you are considering and wines you have tasted, without mixing them into the stock you actually own.
AI and insights
Mobile app
- Getting started with the Vinius mobile appInstall the app, sign in with the account you already use on the web, and know which parts of your wine program travel with you to the cellar floor.
- Adding a bottle by scanning the labelPhotograph a label to identify the wine, decide whether it goes to your cellar, wishlist or a tasting note, and handle missing fields and duplicate matches.
- Switching organisation and site on mobileMove between workspaces and physical locations from your phone, and understand why the active site decides which stock, prices and history you are looking at.
Team and plan
- Managing users and accessControl who can enter your organization, what role they hold, and which sites they can work in, with the full role-to-permissions matrix.
- Tier entitlements and plan limitsUnderstand the difference between what your role permits and what your plan allows, plus the current limits per tier and the add-ons in the pipeline.