The cellar is running low. Has the supplier answered?

Reorder from the cellar and follow the answer

The August release brought reordering to the phone app and supplier confirmations to supplier ordering. It also added a way for staff to suggest orders for approval, record short deliveries and follow the order afterwards.

The phone's Reorder screen listed wines at or below their threshold, grouped by preferred supplier. Suggested quantities were filled in, with case steps for wines sold by the case. Each supplier's subtotal appeared against its minimum order value. Owners, admins and managers could send orders, one per supplier. Private collectors saw the running-low list without supplier ordering.

On the web, staff could submit an order for review under Pending Approval. An owner, admin or manager could approve it or decline it with a reason. The requester could then adjust and resubmit it. An optional approval threshold let qualifying small suggestions go straight to the supplier. Orders with a missing purchase cost or a different currency still went to the approval queue.

Suppliers received a confirmation link by email and could answer without an account. Their response appeared in Order Follow-up and the app. The order's activity feed kept its decisions, supplier answer and deliveries together. Order numbers appeared in emails and on PDFs, making a supplier's call easier to trace. Short deliveries could be received line by line.

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Record a delivery before the invoice arrives

On the web, a wine could now be added to stock without entering a purchase cost. The same applied to a delivery of wine already in stock, for people with the relevant stock and pricing permissions. Quantity, venue and bottle size remained required. This avoided putting a placeholder cost into the lot while waiting for the invoice.

Needs pricing listed wines without a purchase price and deliveries awaiting a cost. Set cost opened the delivery in question. Even a delivery that had sold through stayed on the list until its cost was corrected. Older lot costs could also be corrected on the web, rather than only the lot currently setting the purchase price.

In the phone app, owners, admins and managers could correct pricing too. For a wine in stock, the purchase price came from its lots and the selected lot price policy. Correcting the relevant lot cost changed the calculation rather than replacing the derived price with a typed figure. The pricing engine used those costs in its pricing rules.

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Make a selection on the digital wine card

The tablet's digital wine card gained a temporary Selection. Staff or guests could star wines, review the shortlist and compare their choices side by side. The selection survived an app reload and cleared on logout, so a sommelier could gather a few bottles for a table to discuss.

A language control let guests or staff change the display language without changing the configured default. Italian joined the app languages and the card's language switcher. The release also added a compact text-first view without bottle images, alongside searches by wine or winery and filters for bottle volume and food pairings.

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See what sold and choose a monthly report

The web dashboard gained What Sold for owners and admins. It showed wines sold, bottles, revenue, cost and margin, with a choice between the rolling 30 days and recent calendar months. The phone app showed the same sales summary under Finance and added bottles in, bottles out and net change under Trends.

For sales matched to a POS import, revenue used the amount taken. Where no till amount was matched, the report used the wine's current selling price and identified those bottles. That distinction matters when reading the margin.

Owners and admins could also opt in to Monthly sales report under Settings, Notification. The email arrived on the third of the month with the previous month's sales and leading wines. It was off by default, and months with no sales were skipped.

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